Hennepin County Public Records

Hennepin County public records give residents, researchers, and legal professionals open access to essential government documents. These records include birth and death certificates, marriage and divorce filings, property deeds, criminal histories, and court case files. By maintaining transparency, the county helps individuals verify information, complete legal processes, or trace family and property history.

Residents can easily search public records online through official Hennepin County and Minnesota state portals. Certified copies of records are available upon request from the appropriate department—such as the Recorder’s Office, Vital Records Division, or District Court Records Center. Whether you need a certified court judgment, a real estate document, or proof of marriage, Hennepin County offers secure, verified access both in person and online.

Hennepin County Public Records

Public records in Hennepin County are official documents and files created or maintained by government offices in Minnesota. These records are kept to ensure transparency and give residents access to important public information. The right to view and obtain these documents is protected under state law, allowing citizens to stay informed about government actions and personal legal matters.

What Are Public Records in Minnesota?

Public records include a wide range of documents that government offices generate or store. These can involve anything from court filings and property details to birth certificates. The main goal of public access is to support accountability and make it easier for residents to verify information about people, properties, or legal proceedings.

Under Minnesota law, public records are open to inspection unless a specific statute restricts access. For example, private data such as juvenile court cases or confidential health information is not available to the general public.

Types of Public Records Available

Minnesota provides access to several categories of public records:

• Court Records: Include civil, criminal, probate, and family court files. These can show case details, judgments, or hearing dates.
• Vital Records: Cover birth, death, marriage, and divorce certificates. Access to these may vary depending on the requester’s relationship to the person listed.
• Property Records: Contain ownership details, property tax information, deeds, and land assessments. These are often used by buyers, sellers, and legal professionals.

Each record type serves a specific purpose, helping residents, businesses, and researchers find accurate and reliable information for personal or official use.

Minnesota Data Practices Act

The Minnesota Government Data Practices Act (MGDPA) is the law that defines how public information can be accessed and shared. It gives residents the right to view public data while protecting private information. This law applies to all state and local government agencies, including courts, law enforcement, and county offices.

The MGDPA promotes transparency by allowing people to request copies of government documents and review them during regular office hours. At the same time, it sets rules to protect sensitive details, such as personal identifiers or restricted case files.

Understanding how this act works helps residents know what they can request, how to ask for it, and why certain information may be limited.

Learn more about court access on our Court Records page.

Why Access Matters

Public access builds trust between citizens and their local government. It lets residents verify information, research legal actions, and confirm property ownership. Whether someone is checking a potential tenant’s background or confirming a marriage record, open access to public information helps maintain fairness and accountability within Hennepin County.

How to Search Public Records in Hennepin County Online

Hennepin County public records are available through the county’s online portal. Use the portal to find birth, death, marriage, property, and many court records. Below are clear steps you can follow to locate the record you need.

Quick checklist before you start

• Have the person’s full name or file number ready.
• Pick the record type (vital, property, court).
• Use date ranges to narrow results when possible.

Step-by-step: Access the online portal

1. Open your web browser and go to Hennepin County’s official website.
2. Click the menu item marked “Public Records” or “Records Search.”
3. Select the online search tool shown on that page. The tool opens in a new tab or window.

Step-by-step: Choose a search method

1. Pick Search by name when you know a person’s full or partial name.
2. Pick Search by file number if you have a court case or document number.
3. Pick Search by record type to limit results to vital records, property, or court files.
4. Use filters such as date range, city, or document subtype to reduce matches.

How to run an effective name search

1. Enter last name first, then first name if the tool asks.
2. Try common variations or initials if no results appear.
3. Narrow results with a year of birth or a filing year when available.
4. Review results and click the record title for details.

What records you can search online

• Vital records: Birth, death, marriage, divorce summaries. Access rules vary by record type.
• Property records: Deeds, ownership history, tax details, and assessments.
• Court records: Civil, criminal, probate, and family court dockets and filings.
• Other public files: Business registrations, permits, and recorded documents.

Viewing and getting copies

1. Click a record to open its detail view.
2. For downloadable files, choose “Download” or “View PDF.”
3. If a certified copy is required, follow the portal’s instructions to submit a request or contact the county office directly.

Common problems and quick fixes

• If a search returns too many results, add a date or location filter.
• If you find no matches, try alternate spellings or a broader date window.
• If a record is restricted, the portal will explain how to request access or why it is limited.

Birth and Death Records in Hennepin County

Birth and death records are official documents that record important life events. These records are maintained by the Hennepin County Vital Records Office, which handles requests for certified and uncertified copies. Whether you need a record for legal identification, family history, or personal documentation, understanding the process helps you save time and avoid delays.

Where to Obtain Birth and Death Records

All birth and death certificates in Hennepin County are issued through the county’s Vital Records Department. You can apply in person, by mail, or online through the Minnesota Department of Health’s approved system.

Hennepin County Vital Records
Address: 300 South Sixth Street, MC-026, Minneapolis, MN 55487-0026

Phone: 612-348-8919

Office staff can assist with application forms, ID verification, and payment details.

Certified vs. Uncertified Copies

Hennepin County issues two main types of birth and death record copies:

• Certified Copy:
  This version includes a raised or embossed seal and serves as an official legal document. It is accepted for purposes such as obtaining a passport, driver’s license, school enrollment, or estate settlement.
• Uncertified Copy:
  This version is for informational or genealogical use only. It does not have legal standing but provides the same basic information. Researchers and family historians often request uncertified copies to trace family backgrounds or confirm life events.

When submitting your application, specify which type you need. Certified copies have stricter eligibility and ID requirements.

How to Request a Birth or Death Record

1. In Person
Visit the Vital Records office at the address above. Bring valid government-issued photo ID and complete the appropriate application form. You can pay by cash, check, or card.

2. By Mail
Download the application form from the county’s official website, complete it, and include:

• A photocopy of your valid ID
• Payment (check or money order)
• Proof of eligibility (for certified copies)

Mail your request to the Vital Records office at the address provided.

3. Online
Many requests can be completed through Minnesota’s secure online portal. The system guides you through verification steps and payment processing.

Processing times vary depending on the method used, but online and in-person requests are usually the fastest.

Who Can Request Birth or Death Records

Access to certified birth and death records is limited by Minnesota law to protect personal information.

You can request a certified copy if you are:

• The person named on the record (if 16 or older)
• A parent or legal guardian
• A spouse, child, or authorized legal representative
• A government agency with an official purpose

For death certificates, additional parties such as executors or funeral homes may also qualify.

Identification Requirements:
Applicants must show a valid government-issued photo ID, such as a driver’s license, passport, or state ID card. If applying by mail, include a photocopy of your ID.

Uncertified copies are open to the public and can be requested without showing ID.

Marriage and Divorce Records in Hennepin County

Marriage and divorce records are important legal documents often needed for identification, benefits, or name changes. In Hennepin County, marriage certificates are managed by the Vital Records Department, while divorce decrees are handled by the District Court Records Center. Knowing where to make your request and what to expect can make the process smooth and efficient.

Where to Request Marriage and Divorce Records

• Marriage Records
  Marriage certificates are filed and issued by the Hennepin County Vital Records Department. You can request a certified or uncertified copy in person, by mail, or online through the county’s official website. Hennepin County Vital Records
  Address: 300 South Sixth Street, MC-026, Minneapolis, MN 55487-0026
  Phone: 612-348-8919
• Divorce Records
  Divorce records, including decrees and case details, are available from the District Court Records Center. Requests can be made in person or by mail. 4th District Court Records Center
  Address: 300 South 6th Street, #SK-0260, Minneapolis, MN 55487-0332
  Phone: (same main courthouse contact line as Hennepin County Courts)

Copies of divorce records can be obtained directly from the court if you provide the case number, names of both parties, and the date of divorce.

Certified vs. Uncertified Copies

• Certified Copy:
  A certified copy has the court or county seal and serves as an official legal record. It is used for insurance claims, name changes, and other legal or government purposes.
• Uncertified Copy:
  This version contains the same information but lacks the legal certification. It’s suitable for personal reference, family history research, or general information requests.

Property Records and Deed Searches

Hennepin County property records provide detailed information about land ownership, transfers, and legal rights associated with real estate. These records are crucial for property buyers, sellers, investors, and anyone verifying ownership or title history.

What Are Property Deeds and Land Title

A property deed is a legal document that proves ownership of a piece of real estate. It outlines who owns the property, how it was transferred, and any conditions or restrictions attached to it.
A land title, on the other hand, represents the owner’s legal rights to the property. While the deed is the document, the title is the ownership itself. Together, they confirm who lawfully holds the property and how it can be used.

How to Access Deed Records Online

Hennepin County makes it simple to view and obtain deed and title information through its online property records search tool. This portal allows you to look up ownership details, property transfers, and recorded documents without visiting the county office.

To search online:

1. Go to the Hennepin County website and open the Property Information Search section.
2. Enter the property’s address, parcel ID, or owner’s name.
3. Choose the record type (deeds, mortgages, or transfers).
4. Review search results and click a record link for more details.
5. Download or print available documents directly from the portal.

If you prefer in-person service, you can visit the Recorder’s Office for assistance or to request certified copies.

Recorder of Deeds vs. Assessor’s Office

These two departments handle different parts of property documentation:

• Recorder of Deeds (Registrar of Titles):
  Keeps official copies of deeds, mortgages, liens, and title transfers. This office verifies ownership and handles the registration of legal property documents.
• Assessor’s Office:
  Determines property values for taxation purposes. While it provides details like assessed value, property classification, and tax estimates, it does not issue ownership documents.

For ownership verification, title history, or deed copies, contact the Recorder/Registrar of Titles. For property tax questions or valuation data, reach out to the Assessor’s Office.

Hennepin County Recorder Contact Information

Amber Bougie
County Recorder / Registrar of Titles
Address: Hennepin County Government Center, 300 S Sixth St, MC 074, Minneapolis, MN 55487
Phone: Available through the county’s official contact directory

Office staff can help you locate deeds, confirm title status, and explain recording fees or document request steps.

Available Property Record Types

Submitting an Open Records Request

An Open Records Request is a formal way to ask for government documents that are not immediately available online. In Hennepin County, this process allows residents, businesses, and journalists to obtain official information from public offices while following state privacy and data rules.

What Is an Open Records Request?

An Open Records Request gives the public access to records that are not posted on the county’s website or searchable through standard portals. Examples include archived documents, detailed correspondence, or case files that require staff retrieval or review.

You would need to submit an official request if:

• The record you’re looking for isn’t found through the Public Records or Court Records search tools.
• The document is stored in physical archives or contains restricted data that must be reviewed before release.
• You require certified or large-volume copies for legal or professional use.

Step-by-Step: How to Submit an Open Records Reque

1. Visit the Hennepin County Records Request Portal
   Go to the county’s official website and open the section for Open Records Requests or Data Requests.
2. Complete the Request Form
   Provide accurate information so staff can locate your record quickly. Typical fields include:
   • Full name and contact details
   • Department or subject of the record
   • Record type (court, property, administrative, etc.)
   • Date range or document details
   • Preferred delivery method (email, mail, or in-person pickup)
3. Attach Identification (if required)
   Some data, such as birth records or personnel files, may need ID verification. Attach a copy of a valid government-issued ID if requested.
4. Submit Your Request
   Once your form is complete, submit it online. You will receive a confirmation email and a reference number to track your request.
5. Await Response
   Requests are usually reviewed within a few business days. If additional time is needed, the county office will contact you with an update or cost estimate for copies.

Responsible Authority Contact

If you have questions or prefer to submit your request directly, you can contact the county’s compliance office:

Kristi Lahti-Johnson
Responsible Authority – Hennepin County Compliance Office
Phone: 612-348-4307

The Responsible Authority oversees compliance with the Minnesota Government Data Practices Act (MGDPA) and helps ensure your request is processed properly

Example: Online Request Form Fields

Here’s what you’ll typically see on the county’s online submission form:

Accessing Court and Criminal Records

Court and criminal records in Hennepin County give the public access to legal filings, case summaries, and hearing outcomes. These records are available under Minnesota’s open data laws, though some sensitive or sealed files remain restricted to protect privacy and security.

Which Court Records Are Public

Most court records in Minnesota are open for public viewing, including:

• Civil cases (lawsuits, contracts, small claims)
• Criminal cases (charges, dispositions, sentencing)
• Family and probate files (when not confidential)
• Traffic and minor offense records

Records that involve juveniles, mental health, adoption, or confidential investigations are not public.

How to Access Court and Criminal Files

You can search Hennepin County court and criminal records using the Minnesota Court Information System (MNCIS), which is the official statewide court records portal. Through this system, users can look up:

• Case numbers
• Party names
• Hearing dates
• Case statuses
• Judgments and filings

To search online:

1. Visit the Minnesota Public Access (MPA) Remote Portal.
2. Choose “Hennepin County District Court.”
3. Enter a case number, defendant’s name, or citation number.
4. Review available case information and download public documents when permitted.

For detailed local guidance, view our full Court Records page for direct links and search tools.

Requesting Records: Online vs. In-Person

Residents can request court and public records in three main ways — online, in person, or by mail. Each option offers different speeds, fees, and access levels.

Start Your Public Record Search Online → Use Our Official Search Tool

Official Offices & Contact Directory

Below is a quick reference guide for key departments handling public, court, and vital records in Hennepin County.

Frequently Asked Questions

Below are the most common questions residents ask about Hennepin County public records, along with clear answers to help you find and request official documents quickly and correctly.

How can I get a certified copy of a birth certificate in Hennepin County?

Certified birth certificates can be requested through the Hennepin County Vital Records Office, located at 300 South Sixth Street, MC-026, Minneapolis, MN 55487-0026. You can apply in person, by mail, or online through the Minnesota Department of Health portal. A valid government-issued photo ID is required, and only eligible individuals such as the person named on the record, parents, or legal guardians can receive certified copies.

Are divorce records public in Minnesota?

Yes. Divorce records are public in Minnesota unless sealed by a court order. Copies of divorce decrees and case documents can be obtained from the 4th District Court Records Center, located at 300 South 6th Street, #SK-0260, Minneapolis, MN 55487-0332. You can request them in person, by mail, or through the District Court’s online portal.

How do I search property deeds online?

You can search property deeds and ownership information using Hennepin County’s online property records search tool. Simply enter the property address, parcel ID, or owner’s name. For certified deed copies or older documents, visit the Recorder’s Office at 300 S Sixth St, MC-074, Minneapolis, MN 55487.

Who is the Hennepin County data practices compliance officer?

The county’s Responsible Authority and Data Practices Compliance Officer is Kristi Lahti-Johnson, based in the Hennepin County Compliance Office.
Phone: 612-348-4307
She oversees requests made under the Minnesota Government Data Practices Act (MGDPA) and ensures proper release of public information.

How long does it take to receive a certified public record copy?

Processing time depends on the record type and request method:

• Online requests: Usually processed instantly or within 1–3 days.
• In-person requests: Typically completed the same day.
• Mail requests: May take 5–7 business days plus delivery time.

Certified copies may take longer during peak periods or if additional verification is needed.